![]() Writing a letter allows you to be clear about when you’re leaving and why. Reason #4: You want to control the message about your departure. That way, they know what you want to talk about and will have a few minutes to process the news before you dive in. To help start the conversation, you can email your resignation letter right before your meeting with them. Telling your boss that you’re leaving can feel awkward, says Clark, and sometimes it’s hard to break the news face to face. Reason #3: You feel like it will help you manage the conversation. You might contact someone who has left your company to see whether they submitted a letter, or discreetly ask someone in HR (whom you trust) how these things are typically handled. Since this is largely dependent on your region, industry, and even organization, you’ll need to ask around. Reason #2: It’s customary in your industry or company.ĭepending on where you work, it may be expected that you’ll submit a resignation letter. Even if no one requests one, you can hand one in so that there is documentation of you giving notice and your departure date, which might help with the paperwork around your final paycheck and transition of your responsibilities. Some managers or HR representatives will ask you to submit a letter as a matter of record-keeping. ![]() Why You Should Write a Resignation Letter Reason #1: It creates a paper trail. However, there are some situations in which you want to write one, especially because, as Claman points out, writing a resignation letter typically doesn’t do any harm and is pretty straightforward to do. That means that in most cases, quitting a job doesn’t require a formal resignation letter. It’s best to tell your boss that you’re moving on to the next step in your career “face-to-face or over video call,” with at least two weeks’ notice, says Clark. Do You Really Need to Write a Resignation Letter? To answer these questions, I asked two experts who focus on career transitions for their take: Dorie Clark, author of The Long Game: How to Be a Long-Term Thinker in a Short-Term World and Priscilla Claman, a career coach and a contributor to the HBR Guide to Getting the Right Job. So, do you need to send a resignation letter? If so, who do you send it to? And what do you say? This starts with giving notice and letting people know in a professional way. You’ve made the decision to quit your job and you want to leave on a positive note.
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